How it works
From pasted website to working front desk, in about 15 minutes.
No onboarding project. No waiting for someone else's team to train it. Three steps, and every one of them ends in something real you can test. Web chat is instant; texting switches on after a few days of carrier review.
STEP 01
Paste your website.
KAIBA reads your site and builds your venue's brain: your spaces, pricing, capacity, hours, and rules. You see everything it found and can fix any line before she goes live; a short interview fills the gaps. No website? The interview alone works.
2 gaps found → the interview asks only for what's missing.
STEP 02
Interview your booking manager.
Before you spend a dollar, chat with your own agent. Ask what a Saturday costs. Try to trip her up. She answers with your real facts, in your tone, and says she'll check with the team rather than invent what she doesn't know.
The thread on the right is what that looks like live: a real client asked our own agent a genuinely tricky one — canned liquor rules — and she knew Washington state law.
Don't take our word for it. A real one is running right now.
STEP 03
Put it everywhere. Tours start landing.
Add it to your website, connect Instagram, get a dedicated text number (KAIBA files the carrier paperwork for you). Everything lands in one inbox, and the agent runs the whole funnel: answer, qualify, book, follow up.
Your calendar · this week
booked by KAIBA
Mon
10:00 AM
Tour · birthday, 60
Tue
12:00 PM
Tour · full-day event
1:30 PM
Tour · quinceañera
Wed
3:00 PM
Tour · surprise party
4:30 PM
Tour · launch party, 90
Thu
11:00 AM
Tour · wedding, 140
6:30 PM
Tour · toured same day
Fri
2:00 PM
Tour · corporate mixer
booked 11:42 PM
The text number is a dedicated local line, and the one-time carrier registration it needs (A2P) is filed for you from one form. Approval takes a few days; web chat and Instagram answer the whole time.
The job description
You're hiring a booking manager. This is her job.
Nine duties, one hire. The gray tags are the function names from her code.
reply < 60s
Answers, at any hour
Website chat, Instagram DMs, and texts get a real answer in seconds — pricing, capacity, rules, in your venue's voice. 43% of our own venue's leads message outside 9–6; she's the one awake.
qualify → event · date · guests
Qualifies every lead
Event type, date, guest count, budget signals — asked naturally in conversation, so you never open a thread cold.
check_availability()
Checks your real calendar
Availability comes from your Google Calendar, live. She never invents an open Saturday.
book_tour()
Books the tour
Offers real slots, confirms one, and it lands on your calendar with the lead's details attached. Not a form fill. A booked tour.
save_lead_details()
Files every contact
Name, phone, event, date, guests — captured into your dashboard automatically, and you get an alert when something's worth seeing.
inbox → you
Hands you the thread
Jump into any conversation and she pauses instantly; hand it back and she resumes. One inbox, always yours to take.
Coming at launch — committed, not live yet
inbox ← email
Answers email leads
Inquiries from The Knot, WeddingWire, Peerspace, and your contact form land in the same inbox and get the same fast answer as a DM.
follow_up → until answered
Chases the maybes
A lead that goes quiet gets a polite nudge before they book somewhere else — and she stops the moment they answer.
sync → your stack
Syncs with your stack
Contacts, conversations, and booked tours flow into the tools you already run, so nothing gets retyped.
The 43% is from our own logs, and check_availability, book_tour, and save_lead_details are running on the homepage agent right now. Go make her prove it.
Where it all lands
Nine duties, two screens.
Everything above lands in an inbox you can read and a tours page you can count. No black box: take over any thread with one click, and every tour gets an outcome and a dollar value.
The real dashboard, shown with sample data
The stack
The doors leads come through, and the tools you already run.
Leads arrive through the doors, tours land on your calendar, and the records flow into the tools you already run. No migration, no new logins.
● = live today
Doors in
Where leads show up
The calendar
Where tours land
Back office
Where the records flow
Don't see your tool? Ask — the roster grows in the order venues need it.
Day to day
What taking over a thread looks like.
A replica of the real inbox, animated so you can watch a takeover happen: she books, you jump in, she goes quiet. The live agent itself is on the homepage — interrupt it there.
11:52 PM · Instagram DM
Real interface, scripted demo. The live agent is on the homepage.
The next 15 minutes could staff
every night shift you'll ever have.
No card · No call · Pay nothing until you turn it on for customers